M&M Excavating used to refer to it as a “dreaded, day-long Monday ritual”, and the experience is all too familiar at heavy civil construction operations of all sizes and specialties.

Two or three employees at that company used to spend most of the day pouring over job reports and time cards for work performed at each job sit the previous week. They would communicate back and forth by phone, text or e-mail with colleagues in the field to decipher time keeping data and resolve discrepancies. Then, they had to re-key all the data manually into the payroll system.

Sound familiar? While it may not be the biggest reason contractors implement the B2W Track solution for field performance tracking and analysis, the positive impact on automating the payroll process also pays off in the form of improved payroll accuracy, elimination of redundant data entry and the need for corrections.

After implementing B2W Track at M&M Excavating, the previous labor-intensive process of entering labor data was reduced to what CFO Brandie Meisner refers to as a “minor validation” effort. Electronic data travels instantly from tablets in the field to desktops in the office. No more chasing forms and time cards that are lost, illegible, forgotten or sitting in someone’s truck.

Performance data, including labor hours, then flows directly from B2W Track to the system used for payroll and accounting. The structured, electronic format and automated transfer ensure accuracy and consistency. The inevitable errors that occur when data has to be re-entered manually disappear.

How B2W Track Helps Automate Payroll Processes for Accounting Departments

Results in payroll accuracy and reduced labor are consistent among hundreds of construction companies that have implemented B2W Track. A.J. Coleman Construction in New Hampshire reports being able to reposition half of its payroll staff into more valuable back office roles. The accuracy of the payroll process at the company has also resulted in a three to five percent recovery of costs from labor time that was previously entered improperly.

Similarly, Mark Galasso, president at Lancaster Development in New York, reports going from 2.5 payroll errors per week, on average, to virtually zero after implementing B2W Track.

“B2W Track presented a great opportunity for us to automate large pieces of the payroll process,” concludes Jeremy Iacarella at M.A. Mortenson Company. “When we were using paper, there was a lot of back and forth between the field and the back office. The payroll administrators love Track because the data comes in organized, clear and easy to see. It allows them to process payroll more quickly on the backend.”

The primary value of B2W Track is the ability to track performance data more accurately, analyze it daily and use the information to make faster adjustments in the field. Payroll data is clearly part of that equation, along with productivity, materials and equipment utilization. Job specific accounts are essentially pre-validated for managers to post labor, equipment, and production against – thus eliminating random coding that contributes to inaccurate job cost posting.

Contractors should not overlook the complementary payroll accuracy and labor reduction benefits when evaluating the ROI value of the B2W solution for field tracking and analysis.

It’s also worth noting that the B2W platform integrates seamlessly with the leading accounting/ERP and project management systems used by heavy civil construction contractors. These systems include Viewpoint / Dexter + Chaney, Foundation, Explorer, Jonas, Sage and many more.

Greg Norris